How to Choose Dynamics 365 Business Central License
Choosing the right ERP software is a big decision. If you’re considering Microsoft Dynamics 365 Business Central, you’re already on the right track. This cloud-based solution helps businesses manage finances, operations, sales, and customer service in one place. But with different versions, pricing options, and deployment choices, how do you pick the right one? In this guide, we’ll walk you through everything you need to know.
1. Understand Your Business Needs
Before selecting an ERP, start with your business goals. Ask yourself:
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Do you need better financial management?
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Are you struggling with inventory and supply chain issues?
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Do you need real-time insights into sales and operations?
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How many users will need access?
Once you identify your needs, you can choose a version of Business Central that fits.
2. Choose the Right Licensing Option
Microsoft offers two main licensing options:
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Essentials – Covers core financials, supply chain, project management, and customer relationship management.
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Premium – Includes everything in Essentials plus service management and manufacturing features.
If you run a distribution or retail business, Essentials might be enough. But if you handle manufacturing or advanced service operations, Premium is the better choice.
3. Cloud vs. On-Premises: Which One Works for You?
Business Central is available in two deployment options:
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Cloud (SaaS) – Hosted by Microsoft, always up to date, and requires no server maintenance.
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On-Premises – Installed on your own servers, offering full control over data and customizations.
If you want lower IT costs and automatic updates, go with the cloud version. If you have strict data security policies and need full control, on-premises might be better.
4. Scalability and Future Growth
Your business is growing, and your ERP should keep up. Dynamics 365 Business Central allows you to:
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Add users as your team expands.
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Integrate with other Microsoft products like Power BI, Teams, and Outlook.
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Customize workflows to match evolving business processes.
Make sure the version you choose can handle your future needs.
5. Integration with Other Software
Business Central works best when it connects with other tools. Check if you need:
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Integration with eCommerce platforms like Shopify or Magento.
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Connection with third-party payment processors.
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A mobile-friendly solution for on-the-go access.
Seamless integration ensures that your business runs efficiently without switching between different systems.
6. User-Friendliness and Training
An ERP system is only useful if your team can use it effectively. Business Central has a modern, intuitive interface, but training is still essential. Look for:
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Easy onboarding resources.
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A partner that offers user training.
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Microsoft’s built-in learning modules.
The easier it is to use, the faster your team can start seeing results.
7. Consider the Total Cost of Ownership
ERP software is an investment, but it should also bring long-term savings. Factor in:
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Licensing fees (monthly or yearly).
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Implementation and customization costs.
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Training and support fees.
A trusted Microsoft partner can help you estimate the true cost based on your business size and needs.
How Navisiontech Helps You in This Journey
At Navisiontech, we make ERP selection easy. Here’s how we help:
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Expert Consultation – We analyze your business needs and recommend the right version.
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Seamless Implementation – Our team ensures a smooth setup with minimal downtime.
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Customization & Integration – We tailor Business Central to fit your processes and connect it with other software.
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Training & Support – We provide hands-on training and ongoing support to keep your team confident and productive.
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